Full-Time | $85,000–$105,000 Annually DOE | Spanish Fluency Required
A private, high-profile family of six in Denver, Colorado, is seeking an exceptionally organized, experienced, and detail-oriented Senior Family Administrative Assistant & Scheduling Coordinator to join their established household team. This is an exciting opportunity for a highly skilled administrative professional who thrives in a fast-paced, dynamic environment and genuinely enjoys managing complex schedules, coordinating logistics, and creating seamless systems that keep a busy household running efficiently.
The ideal candidate is a seasoned Executive Assistant, Personal Assistant, Family Assistant, or private household professional with exceptional calendar management skills, advanced technological proficiency, and the ability to anticipate needs before they arise.
This position requires someone who takes complete ownership of their responsibilities, exercises excellent judgment, communicates effectively, and can confidently manage numerous moving pieces with precision and discretion.
Fluency in Spanish is required, as this individual will communicate regularly with Spanish-speaking members of the household staff.
This is a long-term, senior-level administrative position, not a childcare or traditional household management role.
Position Details
Location: Denver, Colorado
Schedule: Full-Time, Monday–Friday, with flexibility based on family needs
Work Environment: In-person, private residence
Compensation: $85,000–$105,000 annually, depending on experience
Benefits: Medical, dental, and vision insurance, plus two weeks of paid time off
Start Date: As soon as possible
Language Requirement: Fluent Spanish required
Key Responsibilities
Complex Calendar Management & Scheduling
Take full ownership of multiple family and household calendars, ensuring accuracy, organization, and seamless coordination.
Manage scheduling for school, homeschooling, extracurricular activities, medical and therapeutic appointments, family commitments, and travel.
Maintain highly detailed Google Calendar entries, including appointment information, addresses, transportation arrangements, confirmations, and relevant instructions.
Proactively identify scheduling conflicts, anticipate upcoming needs, and coordinate necessary adjustments.
Conduct weekly calendar reviews and maintain a forward-looking 30–60-day planning system.
Household & Staff Coordination
Collaborate closely with the family's Estate Manager, House Manager, Executive Assistant, educators, nannies, and additional household professionals.
Coordinate scheduling logistics across multiple household staff members, ensuring appropriate coverage and clear communication.
Serve as a central point of contact for scheduling-related matters, ensuring updates and changes are communicated promptly.
Maintain organized, reliable systems that allow the household team to operate efficiently.
Travel, Activities & Logistics
Coordinate domestic and international travel arrangements, including accommodations, transportation, reservations, and detailed itineraries.
Assist with luxury travel logistics, special events, family outings, and other scheduled commitments.
Coordinate transportation and staffing needs associated with travel, appointments, and family activities.
Ensure all reservations, confirmations, tickets, and relevant travel information are accurately documented and accessible.
Administrative Organization & Communication
Maintain efficient digital scheduling systems using Google Calendar and Google Workspace.
Track outstanding requests, follow up on pending arrangements, and ensure all scheduling matters are handled through completion.
Anticipate potential challenges and independently develop solutions before issues arise.
Handle sensitive family information with the highest level of professionalism, confidentiality, and discretion.
Ideal Candidate & Qualifications
The family is seeking a highly capable administrative professional who is meticulous, proactive, resourceful, and genuinely passionate about organization and logistics.
Required Qualifications:
Minimum of 5 years of professional experience in an Executive Assistant, Personal Assistant, Family Assistant, administrative coordination, or similarly complex scheduling role.
Fluency in Spanish and English is required.
Advanced proficiency in Google Calendar and Google Workspace, including shared calendars, scheduling systems, and digital organization.
Demonstrated experience managing multiple complex calendars and coordinating competing priorities.
Exceptional attention to detail, organizational skills, and follow-through.
Strong written and verbal communication skills.
Proven ability to work independently, anticipate needs, and take initiative without constant oversight.
Excellent problem-solving skills and the ability to remain composed in a fast-paced environment.
High level of professionalism, discretion, reliability, and confidentiality.
Ability to collaborate effectively with multiple household staff members and outside professionals.
Highly Preferred Experience:
Previous experience supporting a high-net-worth (HNW) or ultra-high-net-worth (UHNW) family.
Private household, family office, or senior executive support experience.
Experience managing schedules for multiple children and coordinating educational, medical, or therapeutic appointments.
Experience arranging luxury travel, private aviation, and complex itineraries.
Familiarity with working alongside Estate Managers, House Managers, private educators, and other household staff.
What Makes Someone Successful in This Role?
The ideal candidate is someone who genuinely enjoys turning complexity into organization. They are naturally several steps ahead, exceptionally thorough, and take pride in ensuring that nothing falls through the cracks.
This individual understands that successful scheduling goes far beyond simply adding appointments to a calendar. It requires thoughtful coordination, proactive planning, precise communication, and complete ownership of every detail.
The family is looking for a trusted, long-term professional who can independently manage their scheduling operations and bring an exceptional level of organization, consistency, and efficiency to their household.
Please Note: Final candidates will be asked to complete a practical scheduling and Google Calendar proficiency assessment as part of the interview process.
Apply Today
If you are an experienced, bilingual administrative professional who thrives on organization, complex logistics, and supporting a dynamic private household, we would love to hear from you!
Peak Nanny Agency is seeking qualified candidates in the Denver metro area for this exceptional long-term opportunity.
